Records Analyst

Employment Opportunity: Assistant Records Manager (full-time, 18-month contract, subject to a probationary period)

Established in 1789, the University of King’s College is Canada’s oldest chartered university and is associated with Dalhousie University. A small and extraordinarily lively academic community located in Halifax (Kjipuktuk), Nova Scotia, King’s is known nationally and internationally for its highly acclaimed interdisciplinary programs in the humanities, including its renowned Foundation Year Program, its professional programs in journalism and its fine arts programs in creative writing. King’s is a community where students, faculty, alumni, and staff work to bring greater understanding, creativity, and compassion to the world.

The incumbent is responsible for adapting the Dalhousie Records Management program and procedures as required and implementing this program at the University of King’s College. The incumbent will provide Records Management services to all administrative units at the University of King’s College. Records Management Services include: advising on records classifications, assisting with the disposition and/or transfer of records, and responding to records management inquiries.

ORGANIZATION STRUCTURE

The incumbent reports to the University Librarian and Archivist

SPECIFIC DUTIES/ACCOUNTABILITIES:

• Assess and triage the records backlog of the University of King’s College (print and electronic).
• Assist in creating appropriate documentation for disposition and transfer of records.
• Process paper records from various units of the University of King’s College.
• Assist in transferring records to the University Archives.
• Create and maintain a strong working relationship with the Dalhousie Records Management Office.
• Maintain a strong working knowledge of the Dalhousie Records Management policies, procedures, and classification system.
• Assist staff, faculty, and units of King’s College in Records Management Practices
• Respond to Records Management Inquiries.
• Assist in promoting existing Dalhousie RM Training to King’s faculty and staff
• Provide King’s-specific training as required.
• Liaises with staff at the Dalhousie Records Management Office.

The above accountabilities are not intended to be an all-inclusive list of the duties and responsibilities of the position described.

Qualifications/Requirements

• Completion of a 2-year Library and Information Technology program at a Community College plus 1-2 years relevant experience in records and information management
• Public service skills
• Attention to detail
• Excellent communication skills, organizational skills, accuracy and attention to detail
• Able to lift and move file boxes (approximately 13 kg)

The above accountabilities are not intended to be an all-inclusive list of the duties and responsibilities of the position described.

Closing Date: November 13, 2024

Salary will be commensurate with level of education and experience. The salary for this position is $52,672 annually including a benefits plan with medical and dental.

Starting Date: As soon as possible

To apply for this position, please forward resume and cover letter to:

Pethrona Russell
Human Resources Manager
University of King’s College
6350 Coburg Road
Halifax, Nova Scotia B3H 2A1
Pethrona.russell@ukings.ca

We thank all applicants for their interest, only candidates selected for an interview will be contacted.

The University of King’s College is committed to diversity, equity, accessibility, and inclusion. We encourage and welcome applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversification of our community.

University of King’s College