Administrative assistant

English

1 year to less than 2 years

Work must be completed at the physical location. There is no option to work remotely.

Coordinate the flow of information within the team
Direct and control daily operations
Open and distribute mail and other materials
Train other workers
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Advise senior management
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Set up and maintain manual and computerized information filing systems
Conduct research
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Supervise office and volunteer staff
Delegate work to office support staff
Carry out administrative activities of establishment
Review and evaluate new administrative procedures
Establish work priorities and ensure procedures are followed and deadlines are met
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Assemble data and prepare periodic and special reports, manuals and correspondence