Office administrative assistant
1918706 ALBERTA LTD
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 to less than 7 months
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Construction
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct and control daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and organize daily operations
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Perform data entry
- Provide customer service
- Maintain and manage digital database
Supervision
- 1 to 2 people
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Word
- MS Office
Area of specialization
- Reports and records
- Invoices
Additional information
Transportation/travel information
- Public transportation is available
Work conditions and physical capabilities
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Time management
- Quick learner
Benefits
Other benefits
- Free parking available
- Parking available