Administrative assistant

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

Experience an asset

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Associations and non profit organizations

Responsibilities

Tasks

• Evaluate daily operations
• Train staff
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Recruit and hire staff
• Open and distribute regular and electronic incoming mail and other material

Experience and specialization

Computer and technology knowledge

• MS Office

Additional information

Personal suitability

• Excellent oral communication
• Excellent written communication
• Efficient interpersonal skills