Administrative assistant – legal
Mathew & Gupta, PC
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Asset languages
- Hindi
- Marwari
- Marathi
- Gujarati
- Malayalam
- Panjabi
Responsibilities
Tasks
- Coordinate the flow of information
- Open and distribute regular and electronic incoming mail and other material
- Schedule and confirm appointments
- Supervise staff
- Train staff
- Maintain filing system
- Record and prepare minutes of court sessions, meetings or conferences
- Arrange travel, related itineraries and make reservations
- Prepare and key in correspondence and legal documents
- Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
Supervision
- 1 to 2 people
Experience and specialization
Computer and technology knowledge
- Microsoft Publisher
- PCLaw in the Cloud
- Dictaphone
- MS Word
- MS Office
- Quick Books
- Electronic mail
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- Adobe Acrobat Reader
Area of work experience
- Correspondence
- Financial statements
- Invoices
- Reports and records
- Statistics
- Management
- Immigration
Additional information
Transportation/travel information
- Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large caseload
Personal suitability
- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Team player
- Ability to multitask
Benefits
Health benefits
- Health care plan
Financial benefits
- Bonus
Other benefits
- Parking available