Administrative assistant
Polar Express Immigration Services Ltd
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Consulting firm
Responsibilities
Tasks
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Train staff
- Establish and implement policies and procedures
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Negotiate collective agreements on behalf of employers or workers
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Recruit and hire workers and carry out related staffing actions
- Recruit and hire staff
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Supervise office and volunteer staff
Supervision
- 1 to 2 people
Experience and specialization
Computer and technology knowledge
- MS Word
- Social Media
- Google Drive
Technical terminology
- Business
Area of work experience
- Immigration
Area of specialization
- Business process management
Additional information
Security and safety
- Criminal record check
Work conditions and physical capabilities
- Ability to work independently
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large workload
Personal suitability
- Ability to multitask
- Flexibility
- Time management
Benefits
Health benefits
- Health care plan
Financial benefits
- Bonus
- Commission
Other benefits
- Other benefits
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
- Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
Support for newcomers and refugees
- Participates in a government or community program or initiative that supports newcomers and/or refugees
Support for youths
- Offers on-the-job training tailored to youth
Support for Indigenous people
- Participates in a government or community program or initiative that supports Indigenous people