Special events planner
Kamloops Film Society
Overview
Languages
English
Education
- Bachelor’s degree
- or equivalent experience
- Communication, general
- Hospitality administration/management, general
- Marketing, other
Experience
Experience an asset
On site
Work must be completed at the physical location. There is no option to work remotely.
Work site environment
- Volunteer coordination
Work setting
- Associations and non profit organizations
- Arts and culture
- Festival
- Event producer
Responsibilities
Tasks
- Assist in preparing financial reports
- Promote conference and meeting services or special events
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Recruit, hire and supervise staff and/or volunteers
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for production or purchase of promotional products
- Assist in budget preparation
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for VIP arrangements
- Plan for traffic and crowd control and security
- Plan for social events and guest programs
- Manage Event Logistics
- Project management
- Produce reports
- Plan and manage budgets
- Perform data entry
- Professionalism in customer service
- Record and prepare minutes of meetings, seminars and conferences
- Prepare written material such as reports, briefs, website content
- Develop communication strategies
Supervision
- Committees
Experience and specialization
Computer and technology knowledge
- Google Docs
- Database software
- MS Office
- MailChimp
- Social Media
Area of work experience
- Community service organization
- Tourism associations
- Marketing
Additional information
Security and safety
- Criminal record check
Work conditions and physical capabilities
- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
Own tools/equipment
- Cellular phone
- Internet access
Personal suitability
- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Resourcefulness
- Ability to multitask
Benefits
Other benefits
- Paid time off (volunteering or personal days)
- Team building opportunities
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for youths
- Participates in a government or community program or initiative that supports youth employment
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching and/or networking opportunities for youth
Support for Indigenous people
- Participates in a government or community program or initiative that supports Indigenous people
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations