Administrative assistant
Rethink Communications LP
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Advertising, marketing and public relations agency
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Train other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Advise senior management
- Respond to employee questions and complaints
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Assign, co-ordinate and review projects and programs
- Plan, organize, direct, control and evaluate daily operations
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Word
- Google Drive
- Electronic mail
Area of specialization
- Reports and records
- Project management
Additional information
Transportation/travel information
- Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Benefits
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits
- Bonus
- Group insurance benefits
Long term benefits
- Maternity and parental benefits
Other benefits
- Learning/training paid by employer
- Paid time off (volunteering or personal days)
- Wellness program