Administrative assistant

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work site environment

• Child welfare
• Socio-economic needs or conditions (housing, nutrition, unemployment, financial assistance)

Work setting

• Relocation costs covered by employer
• Willing to relocate
• Associations and non profit organizations
• Social and family service agency
• Rural area
• Occupational health centre
• Counselling, social agency
• Child Welfare Organization

Responsibilities

Tasks

• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Administrative and office activities
• Perform basic bookkeeping tasks
• Serve as a member of an interdisciplinary team of professionals working with a client group
• Perform administrative tasks
• Conduct social research
• Assist in preparing design, drawings and specifications
• Work on reports from manual or electronic files, inventories and databases
• Maintain program statistics for purposes of evaluation and research

Experience and specialization

Target audience

• Minority group
• Children
• Females
• Males
• Family

Computer and technology knowledge

• Microsoft Publisher
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Database software
• Social Media
• Accounting software
• MS Office
• Simply Accounting
• Electronic mail
• Adagio

Area of work experience

• Business administration/management

Area of specialization

• Correspondence
• Reports and records
• Invoices
• Project management
• Accounting
• Payroll services

Additional information

Security and safety

• Criminal record check

Transportation/travel information

• Own vehicle
• Valid driver’s licence

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision
• Combination of sitting, standing, walking

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Efficient interpersonal skills
• Interpersonal awareness
• Values and ethics
• Collaborative

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• Group insurance benefits
• Pension plan

Other benefits

• Learning/training paid by employer
• Team building opportunities
• Parking available
• Wellness program