Administrative assistant – office

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 to less than 7 months

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Construction
• Consulting firm

Budgetary responsibility

• $100,001 – $500,000

Responsibilities

Tasks

• Establish and implement policies and procedures
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Organize staff consultation and grievance procedures
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire staff
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Outlook
• MS Windows
• Social Media

Area of specialization

• Correspondence
• Statistics
• Invoices
• Charts, tables, graphs and diagrams
• Project management

Additional information

Security and safety

• Basic security clearance

Transportation/travel information

• Own transportation
• Own vehicle
• Willing to travel

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Flexibility
• Judgement
• Organized
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability