Executive assistant
Art and Soul Montessori Family Dayhomes Agency
Overview
Languages
English
Education
- College/CEGEP
- or equivalent experience
- Business administration and management, general
- Project management
- Human resources development
Experience
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- General office
Responsibilities
Tasks
- Compile data to prepare documents
- Establish and co-ordinate administrative policies and procedures
- Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
- Train staff
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
- Leading/instructing groups
- Plan, organize, direct, control and evaluate daily operations
- Provide customer service
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Manage events
- Type and proofread correspondence, forms and other documents
- Process claims transactions
- Prepare funding and grant applications and proposals
- Ensure compliance with government regulations
- Develop policies, standards and guidelines
- Develop contact lists
- Manage Event Logistics
- Prepare draft agendas for meetings and take, transcribe and distribute minutes
- Liaise with staff on data requirements, collection and availability
Experience and specialization
Regulatory investigation
- Regulatory reporting
Area of work experience
- Human resources
- Correspondence
- Project coordination
- Finance
- Project planning
Area of specialization
- Training and professional development
Additional information
Security and safety
- Bondable
- Criminal record check
Transportation/travel information
- Valid driver’s licence
- Own vehicle
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Benefits
Health benefits
- Health care plan
Other benefits
- Free parking available