Administrative/Legal Assistant

Administrative/Legal Assistant

Halifax, NS

Reference # HL-18506

Our client, Torys, is a highly respected international business law firm with offices in Toronto, New York, Calgary, Montréal and Halifax. They work together to offer seamless cross-border services to their clients all over the world.

As a Torys employee, you will enjoy both an exciting, fast-paced work environment and a supportive, collegial and team-based culture. Their positions are best suited to individuals who take pride and ownership in their work and demonstrate exceptional client service in everything they do. At Torys, they take pride in their ability to attract and retain individuals who excel in their respective fields. They do this by providing stimulating work and learning and development opportunities, as well as a competitive compensation and benefits package. We are pleased to partner with them looking to bring an Administrative/Legal Assistant to their team in Halifax.

The Administrative/Legal Assistant is responsible for providing administrative and document-related support to principals, and other administration-related tasks including covering reception.

Responsibilities will include:

• Greet visitors in a professional and courteous manner, provide and keep track of access cards for all visitors, offer refreshments (as required), and direct to appropriate waiting area.
• Responsible for opening the office at the start of day (i.e., emptying the dishwasher, boardroom setup, office tidiness, etc.) and organizing and maintaining the supply storeroom. Manage the delivery of supplies which includes stocking kitchen, cleaning, and office supplies (i.e., paper, pens, etc.).
• Maintain printing services including managing request service and monitoring inventory levels to ensure the copier is adequately stocked.
• Provide administrative support to principals (lawyers and paralegals) which includes travel arrangements, expense reports, boardroom bookings, cheque requisitions, filing, arranging courier packages, handling and reviewing incoming mail/email/fax communications, photocopying, printing, binding, and any other administrative assistance as required.
• Create various legal and other documents/agreements through copy typing, transcription, scanning or other methods. Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables, working with graphs, charts and objects, using graphics applications, etc.
• Assign lawyers to review non-disclosure agreements, pricing supplements, and related closing documents.
• Maintain and organize files to ensure they are easily retrievable by principals, file/scan all paper or electronic correspondence/records into the firm’s document management system.
• Proofread and quality-check documents for appropriate formatting, spelling, grammar, and clarity.
• Respond promptly to requests and work collaboratively with other departments/members of the Firm.
• Participate in training, initiatives, and projects as required.

The ideal candidate will possess:

• Strong client service orientation combined with the ability to manage multiple client needs at the same time.
• Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
• Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
• Excellent organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
• Exceptional attention to detail with strong formatting, proofreading and redacting skills.
• Sound judgment including the ability to deal with confidential information with utmost discretion.
• Determined with a can-do approach.
• Flexibility to occasionally work overtime.

Our client, Torys, is committed to diversity in the recruitment, retention and advancement of their people. They believe that diversity of backgrounds, experiences and perspectives enhances the quality of their work and enriches their lives. They are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please reach out to Sara Morey at smorey@kbrs.ca.

To express interest in this opportunity please apply online by clicking the link below:

https://meridiarecruitment.ca/Career/18506

For more information about this exciting opportunity please contact Heather Labucki, Partner, or Sara Morey, Consultant, at smorey@kbrs.ca If you require accommodation to participate in the recruitment process, please let Sara Morey know.

Meridia Recruitment Solutions connects leading organizations with top talent by building strong relationships and creating ideal matches with candidates because we are only successful when you are. We appreciate your interest in this opportunity.

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