Administrative Coordinator

Administrative Coordinator

3-month term until end of Dec

We transform the way people use energy.

Transforming the way people use energy begins with our people. At EfficiencyOne, we are dedicated to building a culture of diversity, equity, and inclusion that is representative of the customers and communities we serve. As an organization that values and respects the unique characteristics of each individual, we aim to cultivate a culture of creativity and innovation that stems from our differences in backgrounds, perspectives, and experiences.

We welcome and encourage applications from equity-deserving groups including Indigenous Peoples, Racialized Persons, African Nova Scotians, Women, Persons with Disabilities, Newcomers to Canada, and Individuals within the 2SLGBTQIA Community. If you require accommodation at any stage of the application or interview process (including different materials or otherwise), please contact a member of our HR team to discuss your needs.

About EfficiencyOne

EfficiencyOne is a leading energy efficiency enterprise. Our core values are integrity, innovation, and partnership and our purpose is “we transform the way people use energy”. We work with many outstanding partners to supply cost-effective energy efficiency and carbon mitigation services in Nova Scotia and beyond. Together, we help people achieve their energy goals, save money, conserve resources, improve well-being, and combat climate change.

Investing in energy efficiency comes with many benefits-lower heating bills, more comfortable spaces, new jobs in our communities, and a smaller overall carbon footprint. To date, our work has achieved over $4 billion in energy savings and contributed to 22% of Nova Scotia’s GHG emission reductions. If there’s a better way to improve energy efficiency, we’ll find it. Find out more about how we are making an impact here: https://www.efficiencyone.ca/impact

Why you’ll love working here:

• A culture that understands there is life outside of work and cares about their employees.
• We offer a fun, social, and inclusive working environment in a newly renovated space, plus hybrid/remote work options, and a strong focus on health, safety, and wellness.
• You’ll enjoy fair, equitable, and competitive compensation aligned with the changing market.
• We offer an exceptional and holistic benefits plan (65% employer paid), retirement savings plan (defined contribution), health and personal lifestyle spending accounts, and employee and family assistance program.
• You can grow at EfficiencyOne, with approved job-related courses, memberships, and designations 100% company-paid. Plus, we make it a priority to ensure employees are provided opportunities to fill internal roles.
• Being part of a team contributing to Nova Scotia’s goal of 2050 net-zero carbon.

The opportunity:

In the three (3) month term, the Administrative Coordinator is primarily responsible for performing various administrative and clerical tasks. The ideal candidate will support our program managers and employees, assist in daily office needs, and manage our company’s general administrative activities.

• Processing applications for Efficiency Nova Scotia’s programs
• Filing all correspondence, including database input and management, and maintaining the filing system
• Answering incoming calls, greeting walk-in customers and clients, and redirecting them to the appropriate team member.
• Organizing meetings by preparing agenda/action items, booking meeting rooms, setting up audiovisual equipment, and coordinating catering
• Respond promptly and thoroughly to requests for information.
• Support team members with customer check-ins
• Updating tracking sheets and data management systems
• Preparing, proofreading, formatting, and correcting documents, including reports, correspondence, and spreadsheets
• Assisting with data systems design and testing
• Verifying correct savings and rebate information; and
• Scheduling site visits.

What Will Help You Succeed?

• A high school diploma or equivalent
• Experience as an Administrative assistant or Office Admin Assistant.
• Ability to take on new opportunities and challenges, with a passion to continue to develop and grow.
• Excellent interpersonal, oral, and written communication skills and have
• Ability to prioritize deliverables and work independently or within a team.
• Experience with and proficiency with all MS Office applications (including Teams)

What to expect in your first several weeks on the job:

In the first week, expect to:

• Learn about the program you are supporting.
• Meet with the other Admin Coordinators and the team you will be supporting and learn how this role supports the program
• Have introductions to other functional areas of the business and how they interact with the program
• Get familiar with the general program processes and how the program operates.
• Be introduced to tracking systems and communication templates
• Learn more about EfficiencyOne/Efficiency Nova Scotia

In the first month, expect to:

• Begin processing applications.
• Learn how to navigate and understand the lay of the land of other stakeholders and program administrators.

If you would like to be considered for this opportunity, please submit your resume and cover letter, clearly articulating how you meet the above-noted qualifications. Applications can be submitted in confidence to Nicole Durdle at the link below:

https://easyapply.co/job/administrative-coordinator-contract?rcid=careerbeacon

EfficiencyOne