Safety, Health and Environment (SHE) Administrative Assistant

At Hydro we work to foster positive work-life balance and offer remote or hybrid working arrangements for some positions based on the nature of work being performed and an assessment of other relevant factors.

Opportunities, Growth, Job Satisfaction…Join the Hydro Team.

Newfoundland and Labrador Hydro is focused on delivering safe, reliable service to power our customers. We are a company of people who work hard behind the scenes for our customers, the people and businesses of this province. We pride ourselves on being strong and steady, tried and true; while innovating in our approaches to our business. We value our employees, we take care of each other, we recognize excellence, we respect individuality and we work hard to create an inclusive and welcoming workplace. People who work at Hydro feel like they are part of a community and we give back to the communities where we live and work to make them stronger.

We are looking for passionate and performance focused people – people who want to make a difference for our customers and who share our values.

Safety, Health and Environment (SHE) Administrative Assistant
Competition #: NLH-NR-24-065
Status: Permanent (Part Time)
Location: St. John’s

The SHE Administrative Assistant position is responsible for assisting Hydro’s corporate Safety, Health and Environment (SHE) team in meeting their objectives and targets for the organization and for supporting the implementation and maintenance of the Occupational Health and Safety Management System and Environmental Management System. This position provides administrative assistance to the corporate SHE team and is essential to supporting Hydro’s commitment to preventing injury and illness among employees and being an environmental leader, and assisting the organization in achieving its safety, health and environmental performance goals.

Responsibilities:

• Managing the SHE team’s forms and data according to legal and company regulations, including the administration and control of document and records management systems to satisfy the requirements of the ISO 14001 Environmental Management Systems standard and the ISO 45001 Occupational Health and Safety Management System;
• Maintains and organizes documents, including storing, cataloging and retrieving documents such as paper files, electronic files, and/ or databases;
• Provides guidance and assistance to the SHE Department in use of document and records management tools and resources;
• Coordinating and assists auditors in the completion of internal and external EMS audits to ensure accessibility of document and records information;
• Coordinating and assisting with management of training requirements and ensuring records are added to Hydro’s training database;
• Managing SHE invoices, assisting with budgets, coordinate procurement contracts and and other financial items;
• Data entry and/or upload into Hydro’s Occupational Health software system and other data management software/databases such as the Learning Management System, OHS Orders, etc.;
• Coordinate health and wellness activities such as blood collection appointments at Hydro Place, and assisting with bookings for health promotion/wellness events;
• General administrative assistance including coordinating team meetings and other bookings, manage the Corporate Emergency Response Plan (CERP) schedule and rosters, and assisting with activities relating to the Safety Summit, SHE week, etc.;
• Other assigned duties as required.

Qualifications:

• High school graduation and a diploma in Business/Office Administration program, or Health and Safety
• Minimum of two (2) years related office experience in a Health and Safety and/or Human Resources environment
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience in developing and implementing document control/records management procedures, and familiarity with electronic document management systems
• Strong organizational and time management skills
• Knowledge of OHS and/or Environmental legislation, and familiarity with WorkplaceNL’s Connect system would be an asset.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint);
• Experience in developing and implementing document control/records management procedures, and familiarity with electronic document management systems;
• Excellent communication skills both written and verbal;
• Strong organizational and time management skills;
• Excellent attention to detail and accuracy;
• Ability to work independently and as part of a team;
• Ability to manage multiple tasks and meet deadlines;
• Knowledge of OHS and/or Environmental legislation, and familiarity with WorkplaceNL’s Connect system would be an asset.

CLOSING DATE: October 18, 2024

Newfoundland and Labrador Hydro manages our province’s electricity system. We are a company of people who work hard behind the scenes because we know our customers are counting on us. Through our generation, transmission and distribution operations, we’re committed to meeting the needs of our customers and providing residents, businesses and communities across the province with safe, reliable power. For more information, visit www.nlhydro.com.

Our company values diversity and inclusion in the workplace and encourages applications from diverse candidates, including women, Indigenous peoples, persons with disabilities and members of visible minorities.

Submit your application online. Please quote the competition number with your application. We thank all applicants for their interest; however, only those considered for an interview will be contacted.

Newfoundland and Labrador Hydro