Administrative assistant
Kaymen Steel Inc.
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Asset languages
- Arabic
- Hebrew
Responsibilities
Tasks
- Motivate staff
- Plan and organize daily operations
- Determine and establish office procedures and routines
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Oversee payroll administration
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Train workers in duties and policies
- Resolve work problems, provide technical advice and recommend measures to improve productivity and product quality
- Requisition or order materials, equipment and supplies
- Prepare and submit reports
- Establish work schedules and procedures
- Ensure smooth operation of equipment
- Co-ordinate activities with other work units or departments
- Arrange for maintenance and repair work
- Co-ordinate, assign and review work
Experience and specialization
Computer and technology knowledge
- Dictaphone
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- MS Project
- MS Access
- MS Office
- Quick Books
- Google Drive
- WordPerfect
Technical terminology
- Business
Area of work experience
- Purchasing, procurement and contracts
Additional information
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
- Initiative
- Efficient interpersonal skills