Administrative assistant – office
landeco inc
Overview
Languages
Bilingual
Education
- College/CEGEP
- or equivalent experience
Experience
5 years or more
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Relocation costs not covered by employer
- Willing to relocate
Responsibilities
Tasks
- Coordinate the flow of information within the team
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and organize daily operations
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Respond to employee questions and complaints
- Greet people and direct them to contacts or service areas
- Perform data entry
- Provide customer service
- Greet customers
Supervision
- 1 to 2 people
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Word
- MS Office
- Electronic mail
Technical terminology
- Business
Area of work experience
- Purchasing, procurement and contracts
Area of specialization
- Correspondence
- Reports and records
Additional information
Transportation/travel information
- Own transportation
- Own vehicle
- Valid driver’s licence
- Travel expenses not paid by employer
Work conditions and physical capabilities
- Ability to work independently
- Work under pressure
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Excellent oral communication
- Excellent written communication
- Judgement
- Organized
- Team player
- Client focus
- Reliability
- Accountability
- Dependability
- Quick learner
Benefits
Other benefits
- Free parking available
- On-site amenities
- Parking available
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
- Supports newcomers and/or refugees with foreign credential recognition
Support for youths
- Provides awareness training to employees to create a welcoming work environment for youth
Support for Indigenous people
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
- Facilitates access to Elders who can offer support and guidance to Indigenous workers
Support for mature workers
- Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)
Supports for visible minorities
- Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)