Office administrative assistant

English

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

7 months to less than 1 year

Work must be completed at the physical location. There is no option to work remotely.

Arrange and co-ordinate seminars, conferences, etc.
Assist with staff consultation and grievance procedures
Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
Coordinate the flow of information within the team
Direct and control daily operations
Plan and control budget and expenditures
Review HR projects to assure compliance with laws and regulations
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Respond to employee questions and complaints
Order office supplies and maintain inventory
Liaise with management, union officials and HR consultants
Negotiate collective agreements on behalf of employers or workers
Organize staff consultation and grievance procedures
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Recruit and hire workers and carry out related staffing actions
Perform basic bookkeeping tasks
Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury