Administration services coordinator

Overview

Languages

English

Education

• Bachelor’s degree
• or equivalent experience

Experience

5 years or more

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components
• Plan and control budget and expenditures
• Co-ordinate administrative services
• Hire and train or arrange for training of staff
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Interview, hire and provide training for staff
• Prepare reports and briefs for management committees evaluating administrative services
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services

Supervision

• 5-10 people

Experience and specialization

Computer and technology knowledge

• Electronic mail
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Project management software
• Database software
• Database
• Desktop publishing software

Area of work experience

• Project coordination
• Marketing

Area of specialization

• Project management
• Accounting

Additional information

Transportation/travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Large caseload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Ability to multitask
• Time management
• Team player
• Initiative
• Accurate
• Judgement
• Values and ethics
• Creativity

Benefits

Health benefits

• Health care plan

Financial benefits

• Commission

Other benefits

• Free parking available
• Subsidised public transportation