Office administrator
FASSY
Overview
Languages
English
Education
- Bachelor’s degree
- or equivalent experience
- Public administration and social service professions, other
- Executive assistant/executive secretary
Experience
5 years or more
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Private sector
- University or college
- Rural area
- Remote location
Responsibilities
Tasks
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Train staff
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Commission systems and components
- Oversee payroll administration
- Plan and control budget and expenditures
- Office management
- Promote activities organized by the committees
Supervision
- 5-10 people
Credentials
Certificates, licences, memberships, and courses
- First Aid Certificate
Experience and specialization
Computer and technology knowledge
- Adobe Photoshop
- MS Project
- Quick Books
- SharePoint
- Social Media
- Spreadsheet
- Human resources software
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Google Drive
Additional information
Security and safety
- Criminal record check
Transportation/travel information
- Own transportation
- Own vehicle
- Valid driver’s licence
- Travel expenses paid by employer
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player
Benefits
Health benefits
- Dental plan
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits
- Group insurance benefits
- Mileage paid
- Registered Retirement Savings Plan (RRSP)
Other benefits
- Learning/training paid by employer