Administrative assistant

Overview

Languages

English

Education

• No degree, certificate or diploma

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Provide customer service
• Maintain and manage digital database
• Organize conferences and meetings
• Prepare and key in correspondence and legal documents
• Train staff in procedures and in use of current software
• Open and distribute regular and electronic incoming mail and other material
• Coordinate the flow of information

Additional information

Work conditions and physical capabilities

• Attention to detail
• Physically demanding

Personal suitability

• Organized
• Punctuality