Office administrative assistant

Melville Native Housing Association

Overview

Languages

English

Education

  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • or equivalent experience

Experience

Experience an asset

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

  • Record and prepare minutes of meetings, seminars and conferences
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Perform basic bookkeeping tasks
  • Post journal entries
  • Perform receptionist duties
  • Manage accounts payable
  • Manage accounts receivable
  • Maintain filing system
  • Maintain general ledgers and financial statements
  • Prepare invoices and bank deposits
  • Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems

Experience and specialization

Computer and technology knowledge

  • Sage Accounting Software
  • MS Excel
  • MS Outlook
  • MS Word
  • Accounting software
  • MS Access
  • MS Office
  • Electronic mail
  • Computerized bookkeeping system

Additional information

Security and safety

  • Bondable
  • Criminal record check

Transportation/travel information

  • Own transportation
  • Valid driver’s licence

Work conditions and physical capabilities

  • Ability to work independently
  • Attention to detail
  • Repetitive tasks
  • Work with minimal supervision

Personal suitability

  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Accurate
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
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