Administrative assistant
Touchdown Canada Immigration
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Direct and control daily operations
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Train staff
- Establish and implement policies and procedures
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the preparation of reports
- Advise senior management
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Perform basic bookkeeping tasks
- Supervise office and volunteer staff
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Attention to detail
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Organized
- Team player
- Client focus
- Time management
- Adaptability
- Accountability
- Quick learner