Administrative assistant
SPRINGCLIFF
Overview
Languages
English
Education
- Bachelor’s degree
- or equivalent experience
Experience
5 years or more
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Real estate
Responsibilities
Tasks
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Advise senior management
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Plan, organize, direct, control and evaluate daily operations
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
- Quick Books
Technical terminology
- Engineering
- Financial
- Business
Area of work experience
- Purchasing, procurement and contracts
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
- Accounting
Additional information
Transportation/travel information
- Own vehicle
- Willing to travel
- Valid driver’s licence
- Travel expenses paid by employer
Work conditions and physical capabilities
- Ability to work independently
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Accurate
- Client focus
- Reliability
- Adaptability
- Quick learner