Office administrative assistant

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Retail/wholesale establishment/distribution centre

Responsibilities

Tasks

• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Plan and control budget and expenditures
• Supervise other workers
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Electronic scheduler
• Adobe Photoshop
• Social Media
• Adobe Acrobat Reader

Area of work experience

• Purchasing, procurement and contracts
• Human resources

Area of specialization

• Reports and records
• Statistics
• Business process management
• Corporate social responsibility

Additional information

Security and safety

• Criminal record check

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability

Benefits

Other benefits

• Free parking available
• Learning/training paid by employer
• Team building opportunities
• Variable or compressed work week