Administrative assistant
Native Counselling Services of Alberta
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- or equivalent experience
Experience
Experience an asset
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Associations and non profit organizations
Responsibilities
Tasks
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Advise senior management
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
Credentials
Certificates, licences, memberships, and coursesÂ
- First Aid Certificate
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS Word
Area of specialization
- Correspondence
- Reports and records
- Statistics
- Invoices
Additional information
Security and safety
- Criminal record check
- Child welfare check
- Vulnerable sector check
Transportation/travel information
- Own transportation
- Own vehicle
- Travel expenses paid by employer
Work conditions and physical capabilities
- Ability to work independently
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Benefits
Health benefits
- Dental plan
- Health care plan
- Vision care benefits
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for Indigenous people
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations