COORDINATOR, ACADEMIC PROGRAMS (BAND LEVEL 7)

School of Social Work

(Permanent Position)

DUTIES

• Reporting to the Manager, Academic Programs, the successful candidate will be involved in the operation of the School of Social Work’s Undergraduate and Graduate academic programs.
• Participating on and supporting various committees for Undergraduate and Graduate programs.
• Coordinating the academic programs admission processes.
• Determining and communicating applicant admission status.
• Responding to academic program related inquiries for prospective and current students, including inquiries for the BSW, MSW, and PhD programs.
• Administrating and coordinating course change forms.
• Coordinating requests for deferred exams, incomplete grades, and re-reads.
• Overseeing academic requests and appeals.
• Evaluating and facilitating the transfer credits and course equivalency process.
• Reviewing and advising students on their program of study.
• Managing enrollment and registration for the Undergraduate and Graduate programs.
• Distributing the Graduate Student Annual Program and Supervisory Report to supervising faculty members.
• Preparing promotional and application materials for the BSW, MSW, and PhD programs as appropriate.
• Developing initiatives to increase awareness and interest in all Social Work academic programs through information sessions, high school visits, and MUN community exhibitions.
• Developing initiatives to support student success and liaising with the Office of Student Recruitment as required.
• Overseeing and supporting various events for the School, Undergraduate and Graduate students.
• Advising and providing direction to student volunteer teams.
• Coordinating leave of absence requests, course load waivers, reductions and withdrawals, or other services within or outside the University.
• Identifying concerns and assessing needs to provide support to students.
• Updating students and faculty with information on academic programs.
• Assessing and identifying scholarships and award recipients.
• Updating the website and other social media outlets as needed.
• Performing other related duties as required.

QUALIFICATIONS

• Experience (3-5 years) in an administrative capacity in an academic environment.
• Completion of an Undergraduate degree in Social Work, Education, or a related discipline is required; or any equivalent combination of experience and training may be considered.
• The successful candidate will navigate the School of Social Work’s academic and admissions regulations/systems for the Undergraduate and Graduate programs in accordance with departmental policies and procedures, and provincial Social Work legislation/regulations.
• Knowledge of organizational systems such as OnBase, Banner, and the registration system are considered assets; as well as familiarity with University policies and procedures.

SALARY $54,770 – $82,150 per annum (Management and Professional)

CLOSING DATE December 3, 2024 by 5:00 p.m. NST

COMPETITION NO. MUN03063

Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Memorial University of Newfoundland