Office manager
International Federation on Ageing
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 to less than 7 months
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Associations and non profit organizations
- Various locations
- Hospital
Responsibilities
Tasks
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Train staff
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Monitor and evaluate
- Oversee payroll administration
- Plan and control budget and expenditures
- Supervise staff
- Prepare expense and income reports
- Office management
- Manage accounts payable
- Manage accounts receivable
- Manage contracts
- Maintain filing system
- Examine internal controls of organization
- Assist in preparing annual budgets
- Organize and maintain procedures for the keeping of records
Experience and specialization
Computer and technology knowledge
- Quick Books
- SharePoint
- Accounting software
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
- Database software
Additional information
Security and safety
- Criminal record check
- Immunization records
Transportation/travel information
- Willing to travel
- Willing to travel regularly
- Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Personal suitability
- Flexibility
- Organized
- Reliability
- Time management
- Team player
Benefits
Health benefits
- Dental plan
- Health care plan
- Vision care benefits